Helena College University of Montana a comprehensive two-year college, provides access to and support of high quality lifelong educational opportunities for our diverse community.  Helena College is seeking qualified applicants who wish to become part of a dynamic and creative  team for a full-time position as a Director of Facilities & Maintenance.

The Director of Facilities at Helena College University of Montana is a senior leadership position responsible for the planning operations, safety/security, and maintenance of  the college's physical assets and facilities. This position reports directly to the Executive  Director of Operations and is critical to ensuring a safe, sustainable, and welcoming facility  upholding the institution's mission to provide high-quality educational environment for students,  faculty, and staff equally.

The Director oversees and manages all operations of the Facilities & Maintenance (F&M) Department  providing: direct leadership, and strategic planning; operational day-to-day management for all  maintenance and custodial staff; compliance with safety and regulatory policies; guidance for  sustainability and stewardship of physical assets; key leadership in emergency
preparedness and immediate action campus response; respectful, openness style to engage with all college stakeholders; oversight, planning, and execution of annual funds maximizing return on investments.

The Director is the primary POC and contract representative for contracted projects and repair work. The incumbent is responsible for implementing overall F&M engagement,  service delivery, and support strategy that reflects the values of Helena College. Responsible for  cultivating and maintaining excellent relationships with our community, including developing an  understanding of the needs of the campus community and by obtaining feedback and recalibrating  priorities and activities based on such feedback. The Director will also assist in student success  through the good operation and cleanliness of the facilities and grounds.

Primary Responsibilities and Duties assigned to this position are
•  Direct and manage the day-to-day operations of the F&M Department including
    o Direct tasking and supervision, mentoring & coaching technical knowledge, ensure safe personnel  operations training & equipping personnel to accomplish repairs, hiring, & performance reviews
•  Primary POC & contract representative for:
    o all contracted services, construction & repair projects
    o capital repairs/improvements awarded by University of Montana and the state's Architecture &  Engineering Division
•  Develop contracting bid proposals, enforce contracts, & manage all campus work repair &  renovation work
•  Serve on the following committees:
•  Sets and manages expectations, standards, and protocols for problem resolution and escalation.  Actively monitors and measures service performance. Maintain accurate inventories of all equipment  and assets utilized by the Department.
•  Coordinates and collaborates across campus to ensure cohesive, unified adherence to best  practices and standards.
•  Plans, analyzes, directs and participates in facility service activities including plumbing,  carpentry, HVAC system, snow removal, locksmith, painting, preventative maintenance, custodial  services and electrical.
•  Prepares and monitors department budget. Manages capital project accounting and appropriate record keeping for the Department.
•  Prepares comprehensive reports on facilities-related issues including planning problems and appropriate recommendations.
•  Monitors, manages work orders & provides regular reporting to senior leadership.
•  Selects, assigns, trains, and evaluates department personnel. Reviews and evaluates program  performance.
•  Promotes public understanding of the long-range building planning process and associated  policies and procedures through presentations to public, representative and community groups.
•  Manages the campus master planning activities, regular building inspections, & capital  construction projects.
•  Ensures compliance with all facilities-related federal, state, Board of Regents and College  laws, regulations, policies and procedures. Also maintains material safety data sheets for the  Department.
•  Responds to and resolves difficult and sensitive inquiries, complaints and requests for services  from the public and college community.
•  Actively participates as a member of the Safety Committee to develop policies and procedures for  responding to a variety of crisis situations.
•  Work independently with little or no direct supervision
•  Diligently develops close teamwork among all F&M staff; create and maintain a work atmosphere of  trust and respect with all team members; work with a variety of diverse groups of individuals  effectively
•  Coordinate work schedules, and maintain positive working relationships
•  Communicate effectively with the campus community, colleagues, management, and the general  public
•  The Director will collaborate closely with the Executive Director of Operations in all matters  of facility needs of the College.
•  Ability to interact with faculty, staff, students, and the general public on a daily basis, and  confer regularly with Helena College administration and occasionally will be involved at the  University of Montana (UM) and Montana University System (MUS) level to accomplish the work  assigned.
•  The Director will represent the Department and the College in a variety of settings, and will  work in conjunction with the Executive Director of Operations to make operational decisions related  to the major responsibilities of the position.

Management and Supervision
The Director of F&M supervises ~ six direct reports: three maintenance technicians & three custodial staff across two separate campus locations to provide 7x24x365 maintenance  coverage. This requires managing all personnel actions to: retain, recruit, manage performance  reviews, & ensure the college has a robust team of professionals. Moreover, this position is  responsible for ensuring all safety precautions are followed by F&M staff at all times.

•  Bachelor's degree in Business Administration, Engineering, Architecture, Public Administration, or other relevant field, plus a minimum of eight (8) years of progressively  responsible management experience in a complex business environment, including at least five (5) years managing a component of a facilities maintenance operation, or an equivalent combination of 
education and/or experience;
•  Demonstrated experience effectively leading a complex organization which includes personnel  management; budget and financial planning; and implementing principles and practices of facilities  management and organizational planning.
•  Working knowledge of the maintenance requirements for campus infrastructure including but not  limited to:
    o Building envelope integrity; landscape management; hardscape and roadways; storm water  management; plumbing systems; HVAC&R systems; electrical distribution systems; temperature controls  and building management systems; and life safety technology.
    o  In the facilities and maintenance field including progressive supervisory responsibility;
    o  Direct management of capital projects, major maintenance repair, & building inspections;
    o  Facilities break/fix & preventative maintenance planning, & long-range building planning;
    o  Construction management processes and procedures, including developing cost estimates,  budgeting, & Montana bid process;
•  Knowledge of laws and ordinances regulating building construction
and remodeling including, but not limited to:
    o the Uniform Building Code;
    o  Professional trades electrical, plumbing, & mechanical code;
    o Montana Code Annotated, and
    o  Related laws/Regulations promoting life safety in public buildings e.g. Americans with  Disability Act;
•  Knowledge of and experience with state and local safety, fire, construction, & public access  regulations;
•  Experience using a Computerized Maintenance Management System (CMMS)
•  Demonstrated working knowledge of capital project planning, development and execution, and the  ability to participate effectively in those processes.
•  Demonstrated experience establishing and maintaining productive relationships with a full range  of campus and external constituents that reflects a strong customer service commitment.
•  Ability to communicate effectively, verbally and in writing, with a diverse group of  stakeholders including faculty, staff, students, contractors, and other governmental or community entities.
•  An equivalent combination of education and experience will be considered;
•  Requires desire to be visible member of campus with frequent employee, student, and community contact and attendance at events.

Preferred:
•  Facilities management experience in a governmental, college or university environment.
•  Experience managing in a union environment.
•  Experience working with state and local government agencies.
•  Master's degree in a relevant field.
•  Experience with emergency management and business continuity.
•  APPA Certified Educational Professional (CEFP) Certification.

Work Schedule:      Full-time, 1.0 FTE (40 Hours a week), Monday through Saturday varied, 8:00 am to 5:00 pm schedule. Hours and schedule may vary depending on the needs of the program.  This Position will work effectively at both our Donaldson (1115 North Roberts Street, Helena, MT) and Airport (2300 Airport Road, Helena, MT) campuses. 
Union Affiliation:     None
Benefits Information:  Includes a comprehensive and competitive benefits package including  insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Priority Application Date: Sunday, August, 31, 2025 by 11:59 PM (Mountain Time)
Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application Includes:
1. Detailed Resume listing education and describing work experience
2. Transcript - (Unofficial transcripts acceptable with application) Official transcripts due upon hire
3. Three (3) professional references - names and contact information for three (3) professional references.
4. Supplemental Question – In 250 words, or less please provide your answer to this question:
“Given a staff of six and approximately $112,000 in discretionary annual funding, how would you prioritize and strategize the maintenance and improvement of our campus facilities to directly support the unique needs of a community and technical college, especially concerning specialized labs, workshops, and student learning environments?”

Incomplete applications may not be considered.

Employment Eligibility: All New Employees must be eligible to work lawfully in the United States. This position is not eligible for visa sponsorship.

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer.  UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking.  Applicants may receive emails from SkillSurvey to submit reference information. 

Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9).