FAST Litigation Practice Assistant (Legal Assistant/Secretary)

Stoel Rives LLP has an immediate opening for a FAST Litigation Practice Assistant. This position is a Practice Assistant on the Firm Administrative Support Team (FAST) specializing in litigation support.  This position reports to the FAST Supervisor.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

Legal Administrative Support

Prepare initial drafts/document shells of probate, tax, litigation, bankruptcy and agency pleadings from templates, including but not limited to requests for production/interrogatories, deposition notices, certificates of service, declarations, and notices of appearance; prepare transmittal letters; revise, format, finalize, file and serve pleadings; electronically file documents with federal, state and appellate courts in accordance with court rules and case procedures; pull documents from agency or court websites; provide coverage for practice assistant assignments during times of need, such as heavy workload and unplanned or planned absences; and compile and prepare exhibits.

Document Processing

Create, proofread, label, redact and revise documents, spreadsheets, presentations, charts, forms and templates; keyboard a variety of documents from audio files, handwritten drafts or notes; apply track changes, formatting, automatic numbering and styles; prepare tables of contents and tables of authorities; compare documents and produce redline comparisons. 

Editing

Proofread and edit documents for punctuation, spelling, consistency, sense, accuracy, proper wording, legal citation style, format and outline; and manually compare documents word-for-word.

General Administrative Support

Enter and process data including timesheets, approval forms, expenses, vendor invoices, new business intake and conflicts, docketing, continuing legal education credit tracking, contact databases and distribution lists; prepare transmittal, engagement and conflict waiver letters; photocopy, scan, fax, print and organize documents; distribute internal mail and documents; file management and maintenance (hard copy and electronic); retrieve documents from document management system and hard copy files; prepare and maintain notebooks; prepare closing binders; prepare compliance reports to state bar associations; and transmit voluminous electronic documents via secure file sharing website.

Teamwork

Accurate and consistent tracking and reporting of work assignments through ticketing system; communicate and collaborate with team regarding workload and availability provide coverage for FAST members during times of need, such as heavy workload and unplanned or planned absences; produce consistently accurate and high-quality work product to Firm and department service level standards; and contribute to improvements in efficiency and quality of work; create and update knowledge articles; and provide training and mentoring to fellow FAST members.

Other duties as assigned.

ESSENTIAL CAPABILITIES

Keep personally identifiable information, personal health information and attorney/client privileged information confidential; comply with Firm policies and ethics rules; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.

Technical Skills

• Accurately type 50+ wpm

• Advanced proficiency in Microsoft Office applications

• Intermediate proficiency in Adobe Acrobat, iManage, Forte, iManage, Express Scribe, Chrome River, Carpe Diem, Intapp, BOX, Litera Compare, Metadata Assistant and InterAction

• Federal electronic court filing experience

• Familiarity with Bluebook legal citation format

Physical/Mental Capabilities

Operate a telephone, personal computer; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use Firm style and software applications; and accurately proofread documents.

EDUCATION & EXPERIENCE

High school diploma or equivalent required.  At least four years of experience providing legal administrative support, preferably in the area of litigation, bankruptcy and/or tax law.  Strong preference for electronic court filing experience in a variety of jurisdictions and knowledge of federal court procedures.  Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience.  Bachelor’s degree in a related field in lieu of two years of experience.  

NORMAL WORK HOURS

This is a remote position, non-exempt, and eligible for overtime compensation. The hours are Monday - Friday, 12:00pm - 8:00pm Pacific Time for a standard work schedule of 37.5 hours per week.

How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!

The pay range for this position is $51,000 - $112,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.

In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee's retirement plan.