Online Administrative Coordinator - Part Time

Position Overview

We are seeking a detail-oriented and organized Online Administrative Coordinator to join our team on a part-time basis. This remote position is perfect for someone who thrives in a virtual work environment and excels at managing multiple administrative tasks efficiently. The successful candidate will provide essential administrative support while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Coordinate and manage online meetings, webinars, and virtual events using platforms like Zoom, Teams, and GoToMeeting
• Maintain and update digital filing systems, databases, and document management platforms
• Handle email correspondence and manage multiple inbox accounts professionally
• Schedule appointments and manage calendars for team members and executives
• Prepare and format documents, presentations, and reports using Microsoft Office Suite and Google Workspace
• Process and track invoices, purchase orders, and expense reports
• Coordinate project timelines and follow up on deliverables with team members
• Manage social media accounts and assist with basic content scheduling
• Conduct online research and compile information for various projects
• Provide customer service support via email, chat, and phone when needed
• Assist with onboarding new team members and maintaining personnel records
• Create and maintain standard operating procedures for administrative processes

Required Qualifications

• High school diploma required; associate's degree or higher preferred
• Minimum 2 years of administrative or coordination experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently and manage time effectively
• Reliable high-speed internet connection and dedicated workspace
• Proficiency with video conferencing platforms (Zoom, Teams, etc.)
• Basic understanding of social media platforms and scheduling tools

Preferred Qualifications

• Experience with project management tools (Asana, Trello, Monday.com)
• Knowledge of CRM systems (Salesforce, HubSpot, etc.)
• Familiarity with accounting software (QuickBooks, FreshBooks)
• Experience with website content management systems
• Previous remote work experience
• Bilingual capabilities a plus

Technical Requirements

• Computer with updated operating system and software
• High-speed internet connection (minimum 10 Mbps)
• Quiet, professional workspace free from distractions
• Webcam and headset for video calls
• Access to printer/scanner (or willingness to use local print services)
• Backup internet connection recommended

Schedule & Compensation

• Hours: 20-25 hours per week, flexible scheduling
• Schedule: Monday through Friday, with some flexibility for core business hours
• Time Zone: Must be available during EST business hours (9 AM - 5 PM)
• Employment Type: Part-time, remote position
• Compensation: $18-25 per hour, depending on experience
• Payment: Bi-weekly via direct deposit or PayPal

Benefits & Perks

• Flexible work schedule with work-life balance
• Professional development opportunities
• Access to online training platforms
• Potential for schedule expansion based on performance
• Collaborative and supportive remote team environment
• Technology stipend for home office setup

Skills We Value

• Proactive problem-solving approach
• Strong multitasking abilities
• Discretion when handling confidential information
• Adaptability to new technologies and processes
• Team collaboration in a virtual environment
• Customer service orientation

Application Requirements

Please submit the following:

• Updated resume highlighting relevant administrative experience
• Cover letter explaining your interest in remote administrative work
• Two professional references with contact information
• Brief description of your home office setup and internet capabilities
• Portfolio of relevant work samples (optional but preferred)

Growth Opportunities

This position offers potential for:

• Increased hours and responsibilities based on performance
• Cross-training in different departments
• Leadership opportunities within the administrative team
• Professional development and certification support
• Potential advancement to full-time coordinator or specialist roles

We are an Equal Opportunity Employer committed to creating an inclusive and diverse remote work