Procurement & Supply Specialist 3
State of WashingtonDescription
About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT Division of Accounting and Financial Services (AFS) is seeking to fill a procurement and supply specialist vacancy located in Olympia, WA. In this role, you will be responsible and accountable for procurement and supply management functions involving the order, receipt, storage, issue, transfer, and disposal of over $60 million worth of materials and property annually in accordance with state laws and requirements. This position will also provide leadership, direction, and education to 800 maintenance and field personnel on property accountability and lean supply chain management of $26 million in consumable inventory located at over 650 locations statewide. The Procurement and Supply Specialist 3 will provide statistical analysis to WSDOT executives and managers for three statewide physical inventories conducted each biennium. Our top candidate must use expert judgement and be knowledgeable in the asset management full life cycle from purchase to disposal.
What to Expect
The position interacts with Executives and managers in the regions, headquarters, and ferries; over 200 inventory system users throughout WSDOT, information technology support staff, accounting, procurement, supply managers in WSDOT and in supporting agencies to include DES and OFM, and contractors and business representatives.
Among the varied range of responsibilities held within this role, the Procurement & Supply Specialist 3 will:
- Maintain a computerized system of consumable inventory assets.
- Handle complex, multidimensional procurement and supply management analyses requiring a high level of originality and independent judgment.
- Assist procurement and supply specialists and maintenance personnel statewide in applying life cycle management techniques.
- Perform market analysis and customer needs assessments to identify new contracting opportunities.
- Modify and adapt purchasing and supply management procedures and processes such as developing specifications and defining or modifying performance standards.
- Conduct independent analysis of the procurement and consumable inventory system utilization, workflow processes, and system design to eliminate duplication, improve data accuracy, and assure optimum management of consumable inventory.
- Determine supply management priorities and methods for management of consumable supplies and materials within budget and resource allocations.
- Monitor consumable inventory activity department-wide to ensure appropriate supply management practices are followed and accurate financial accountability is established.
- Develop and manage an effective training curriculum for consumable inventory.
- Conduct analysis of agency customer service and initiate corrective action to meet changing needs.
Qualifications
To be considered for this opportunity, the following are required:
- Inventory and Asset Management Expertise: Demonstrated comprehensive knowledge of inventory management, asset lifecycle processes, and supply chain principles to ensure efficient operations and resource utilization.
- Enterprise System Proficiency: Skills to effectively utilize enterprise financial systems, inventory management platforms, databases, and reporting tools to manage procurement, monitor inventory, and analyze data for informed decision-making.
- Lean and Continuous Improvement Application: Ability to apply lean principles and continuous improvement methodologies within procurement and supply chain operations to reduce costs, strengthen supplier relationships, and proactively manage risks.
- Analytical Problem-Solving: Ability to employ strong analytical skills to evaluate complex procurement and supply chain challenges and implement effective solutions.
- Data Reporting and Specification Development: Skills to develop detailed and precise specifications for data mart reports, ensuring management receives accurate, relevant, and actionable information.
- Advisory and Compliance Support: Ability to provide guidance and support to regional personnel on standardized procedures, ensuring accurate and compliant maintenance of consumable inventory records.
- Data Integrity Verification: Skills to systematically assess and verify the integrity and accuracy of data transferred between procurement/inventory systems and the data mart to ensure reliable reporting and analysis.
- Growth Mindset: Actively demonstrates a commitment to learning and growth.
- Service-Oriented: Takes action to meet the needs of others.
It is preferred that qualified candidates also have:
- Analytical Thinking and Business Acumen: Strong analytical skills, effective communication, and foundational business understanding to support decision-making and organizational goals.
- Public Sector Knowledge: Solid understanding of public sector policies, procedures, and accountability standards to ensure compliance and responsible operations.
- Procurement Execution: Experience executing public procurement tasks with professionalism, accuracy, and attention to detail.
- System Proficiency: Skills to effectively use WSDOT platforms to manage procurement and related business processes.
*To review the full Position Description, please follow the directions in the Contact Us section of this posting.
Important Notes
- This recruitment may also be used to fill additional positions per business needs.
- In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
- This position offers flexible/hybrid remote work options.
- WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit, please visit www.uscis.gov
Why WSDOT
- Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
- Paid Leave – In addition to 12 paid holidays, full-time employees earn up to 25 paid vacation days per year!
- Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter at Robyn.Lovely@wsdot.wa.gov. Please be sure to reference 25DOT-HQ-00180 in the subject line.