Fieldstone A&E - Creating Community

Fieldstone A&E is an industry leading company with deep roots In home building by providing everything needed for vertical construction, from single-family homes to clubhouses, commercial buildings and everything in between. You will feel like family in our rich company culture that focuses on work / life integration with flexible work capabilities by offering remote, in-office and hybrid situations. We promote many team development opportunities such as daily huddles, virtual and in-person Happy Hour events, Weekly Lunchtime Trivia, and Team-Building events that bring team members together from other locations. Our attractive benefit package includes 401k, profit sharing, and shared health, dental, and vision costs.

As an Administrative Assistant for Fieldstone A&E, you’ll be working alongside our dedicated team of client managers, architects, engineers and designers. The candidate we’re looking for has an exceptional ability to focus in a bustling team environment, utilize strong time management skills, while occasionally tending to multiple projects at once, ensuring they are of the highest quality once completed. Our candidate must possess and exhibit a positive, “can-do” attitude even in high stress situations, with an unwavering commitment to “world class customer service”. Our company has shifted to an almost fully remote work force, so we understand the need for a flexible schedule.

We’re looking for someone who holds our company values close to heart: being passionate about what they do, are actively open-minded, showing dedication to mastering their craft, and above all, embracing family spirit. If these values describe you, we would love to have you join our team!

The Administrative Assistant will perform general clerical duties in accordance with established procedures. In this position the administrative assistant would support the Production team, SWAT Team, as well as the Operations Team as needed.

General Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Expedite signed and sealed lot specific plans to client following the release procedures provided by each client.
• Expedite complete and sealed repair letters to client following the release procedures provided by each client.
• Assist with folder setup for tickets received.
• Complete reseal requests made by the client.
• Complete travel arrangements for team members as requested.
• Supports FAE management as needed.
• Manage employee travel requests/arrangements.
• Performs special projects and other reasonably related business duties as requested and delegated.

 Required Skills

• Ability to effectively meet deadlines.
• Ability to operate a multi-line phone system.
• Excellent verbal communication.
• Excellent customer service and teamwork skills.
• Ability to multitask.
• Computer experience in Word, Excel, and Outlook.
• Comfortable and confident when interacting with executives and staff of all levels.
• Ability to handle sensitive correspondence regularly.
• Demonstrated ability to excel in a fast-paced environment.
• Excellent attention to detail.

Required Experience

• Three years related experience in administrative in fast-paced environment.
• Microsoft Office skills.