This person supports the efforts, special projects and administrative functions for the Government & External Relations department at UJA-Federation. They are proactive, task- and detail-oriented, able to manage significant responsibility, and multi-task in a fast-paced work environment. They are also responsible for on-going and evolving projects as needed, including policy-related support work, research, events, and missions.  

The Government and External Relations Department (GR) works to raise the public profile of UJA and engage in advocacy activities that strengthen UJA’s network of nonprofit partners and strengthen the Jewish community. The department tracks and acts on legislative and budgetary processes at the federal, state and local levels of government, as well as funding opportunities and policy decisions that impact UJA’s network.  The department further seeks to assist UJA’s partner nonprofits in navigating government bureaucracy. The department builds relationships with elected officials, government agency leaders and policy influencers. The team also collaborates with faith-based and policy-aligned coalitions, including other leaders in the human services nonprofit sector.  

Major Responsibilities 

Reports, Research and Data Analysis  

• Utilize UJA’s donor database to track GR’s work and events. 
• Generate reports from databases as needed  
• Maintain GR’s resources and tools: calendars, documents, marketing material, and donor and committee lists. 
• Manage GR’s internal database and update as needed. 
• Assist GR team with creating city, state, and federal budget analysis documents annually. 
• Assist GR team with policy-based research as needed. 
• Submit Bi-Monthly Lobbying Report (GR)  

Events Management  

• Assist GR with committee meetings, missions, events, presentations, and special briefings as needed 
• Assist GR team with coordinating meetings with elected officials and government partners as needed 
• Help manage in-person and remote meetings, arranging food and room set-up, handling registration, and assisting with Zoom as needed  

Writing, Editing and Design  

• Assist in designing and organizing slides, handouts and other collateral for presentations and meetings 
• General email and phone/Zoom correspondence with donors and other high-level stakeholders, UJA professionals, agency professionals, and government professionals as appropriate 
• Assist with email updates, surveys/information gathering to UJA’s network partners as needed  

General support  

Provide administrative support to the team by processing invoices, managing material purchases, submitting expense reports, coordinating food and room requests, managing Zoom meetings, Government Relations Committee meetings, and overseeing the schedule of the Vice President of Government Affairs.  

Opportunity to identify policy areas of interest to research and support team’s on-going projects.  

Qualifications and Competencies 

• Bachelor's degree is preferred 
• Computer proficiency in MS Word, Outlook, Excel; Knowledge of Smartsheets, Canva, Zoom, and other online collaboration platforms 
• Excellent written and verbal communication skills 
• Ability to think creatively and take initiative 
• Highly organized, efficient, and able to maintain systems that facilitate departmental management 
• Strong problem-solving skills and the ability to shift priorities when needed in a fast-paced environment 
• Willingness to build relationships with multiple stakeholders through flexibility, positive attitude, and sense of humor 
• Ability to work independently and as part of a team  

Salary and Reporting Structure 

The salary for this role is $50,000 annually. This position reports to the Vice President of Government Relations.