Business Development & Proposal Assistant – Litigation

Company: Ballard Spahr LLP
Department: Marketing/Communications
Location: Remote
Salary Range: $50,000 – $55,000 annually

About Us:

Ballard Spahr LLP is a nationally recognized AmLaw 100 law firm with over 750 attorneys across 18 U.S. offices. Known for its collaborative culture and innovative legal solutions, the firm offers career growth, diverse mentorship, and a commitment to excellence and inclusion.

Why Join Us?

• Innovative Work Environment: Firm-wide support for business development and technology-driven initiatives.
• Professional Development: Ongoing learning and career advancement opportunities.
• Inclusive Culture: Join Business Resource Groups and collaborate across diverse teams.
• Impact: Contribute to high-profile legal services and client success.

Key Responsibilities:

• Data Management: Maintain and update CRM systems, pitch tracking, experience databases, and mailing lists.
• Proposal Support: Assist in preparing and assembling pitches, proposals, and RFP responses; handle bio updates, document production, and formatting.
• Meeting Coordination: Schedule and prepare meeting agendas, materials, and follow-up action tracking.
• Event Logistics: Support planning and logistics for client events, webinars, sponsorships, and seminars.
• Content Management: Maintain marketing collateral library, conduct research, and support proofreading tasks.

What We're Looking For:

• Mindset: Self-motivated, problem-solver with a desire to grow.
• Communication: Strong written and verbal skills.
• Attention to Detail: Highly organized with ability to manage multiple deadlines.

Required Experience:

• Bachelor's degree in a relevant field
• Experience working with multi-location teams and engaging senior stakeholders
• Strong interpersonal skills with the ability to influence and coordinate across departments
• Ability to manage multiple projects independently while adhering to firm processes
• Flexibility to work beyond standard hours when necessary

Benefits Offered:

• Medical, dental, vision, and prescription drug coverage
• Fertility, travel, and lodging expense benefits
• Life insurance, short- and long-term disability
• 401(k) with firm contribution and match
• Generous PTO, parental leave, and family care services
• Emergency backup childcare, healthcare/dependent care FSAs
• Paid overtime (time and a half beyond 40 hours/week)

Equal Opportunity Statement:

Ballard Spahr LLP is an equal opportunity employer. All qualified applicants are encouraged to apply regardless of race, gender, disability, veteran status, sexual orientation, or other protected categories.

About Ballard Spahr:

Ballard Spahr is a strategic legal partner serving clients in litigation, transactions, and regulatory compliance. The firm leverages cutting-edge technology to deliver exceptional service across industries and is committed to innovation, collaboration, and future-focused legal solutions.

Learn more and apply: www.ballardspahr.com