Job Title:

Executive Assistant – Level 1
Location: Fully Remote (U.S.-based only)

Why Ryan?

Ryan offers a flexible, award-winning, and people-first culture that supports work-life integration and professional growth. Benefits include:

• Hybrid Work Options
• Award-Winning Culture
• Generous PTO
• 14 Weeks of 100% Paid Leave for New Parents (Adoption Included)
• Monthly Gym Membership OR Gym Equipment Reimbursement
• Benefits Effective Day One
• 401(k) with Employer Match
• Tuition Reimbursement (After 1 Year)
• Fertility Assistance Program
• 4-Week Company-Paid Sabbatical (After 5 Years of Service)

Position Summary

The Executive Assistant – Level 1 provides high-level administrative support to executives or senior leadership. This role requires discretion, initiative, and professionalism in handling a variety of tasks, often involving confidential information. It is ideal for someone who thrives in a fast-paced, client-focused environment and is passionate about delivering exceptional service.

Key Responsibilities

People

• Serve as a professional extension of the Principal, building strong relationships with colleagues and clients.
• Maintain communication on behalf of Principal while they are traveling.
• Support other Executive Assistants as needed and provide guidance to less experienced team members.
• Maintain a positive, solution-oriented attitude.

Client

• Prepare reports, meeting minutes, and correspondence.
• Create/edit documents, spreadsheets, and presentations.
• Manage executive calendars, appointments, and complex travel itineraries.
• Coordinate and follow-up on meetings to ensure optimal time management.
• Organize and prioritize multiple projects under tight deadlines.
• Answer and transfer phone calls; take accurate messages.
• Organize and maintain electronic and paper files.
• Manage incoming and outgoing correspondence.
• Route client documentation to appropriate team members based on deadlines.
• Support general administrative tasks as directed by the Partner-in-Charge (PIC).

Value

• Handle confidential and sensitive information with discretion.
• Maintain knowledge of internal policies and procedures.
• Assist in identifying and improving internal processes.
• Edit and review client documentation.
• Support additional projects and duties as assigned.
• Work independently and complete tasks with minimal supervision.

Qualifications

Education & Experience

• High School diploma required.
• 3+ years of experience in an administrative or executive assistant role.
• Strong grammar, proofreading, and written communication skills.
• Experience handling complex and confidential interactions.

Technical Skills

• Advanced proficiency in:
  • Microsoft Word | Excel | PowerPoint | Access | Outlook
  • Internet research and navigation

Licenses & Certifications

• Valid Driver’s License required.
• Notary Public preferred.

Work Environment

• Remote, standard indoor work setting.
• Long periods of sitting; occasional standing.
• Regular interaction via phone, email, and video.
• Requires reliable internet and a quiet home office setup.

Compensation (U.S. Based Roles)

Salary varies by location and experience:

• California: $30.05–$43.10/hour
• Colorado: $28.73–$37.82/hour
• Illinois: $28.73–$39.53/hour
• New York (NYC): $32.69–$43.10/hour
• Other NY locations: $27.28–$35.96/hour
• Washington: $30.05–$39.53/hour

Some roles may be eligible for incentive compensation.

About Ryan

Ryan, LLC is a global tax services firm serving the world’s most respected Global 5000 companies. Our dynamic work environment and rapid growth provide high performers with a fast track to career advancement. We believe in giving employees ownership over their work and schedules to drive meaningful results.

We are committed to diversity, flexibility, and empowering our employees to thrive both professionally and personally.

Equal Employment Opportunity

Ryan, LLC is an Equal Opportunity Employer committed to providing a diverse, inclusive, and accessible workplace. We do not discriminate based on any protected status and provide reasonable accommodations upon request.

• For U.S. candidates: See full EEO poster and supplement.
• For Canadian candidates: We provide accommodations and accessible formats in accordance with AODA and the Canadian Human Rights Act.

To request assistance or accommodation:
📞 972.934.0022
📧 peoplegroup@ryan.com