Region 4 Administrative Coordinator ** Hybrid Telework Opportunities Available**

Richmond Behavioral Health has a new opportunity for a highly skilled and professional Administrative Coordinator to join our Region 4 team of dedicated Life Changers! The individual selected will perform a high level of administrative support to a division, planning, monitoring and coordinating various programs, activities and staff, maintaining records and files, preparing reports, maintaining accurate and timely data entry of client information into the electronic system, and related work as apparent or assigned. Work is performed under the limited supervision of the assigned supervisor.

Essential Functions

Answers telephone and monitors email inboxes; provides administrative support and office coordination for the Regional Programs division.

Provides administrative support to Senior Director of Regional Programs and works collaboratively with Regional Program Managers, Supervisors.

Maintains complex spreadsheets to track programmatic data.

Receives, reviews and processes court orders, program referrals and discharges. Supports program activity tracking. Updates clients’ files, database records and various tracking documents as needed.

Manages conversion of paper documentation to electronic records and ensures documentation has been successfully uploaded to the EHR.

Provides assistance with EHR training and support for Regional Programs staff.

Maintains an inventory of office supplies; orders supplies as needed.

Prepares and submits reports and other correspondence for management as required ensuring compliance of all State and Federal regulations.

Creates and compiles expenditure spreadsheets from invoices; verifies accuracy of invoices; reviews and submits reimbursement and refund requests. Investigates program-specific vendor inquiries.

Prepares monthly meeting minutes of staff meetings and other meetings as required.

Coordinates professional trainings and makes travel arrangements.

Ensures appropriate forms are used by staff; maintains all manuals held by staff and supervisory levels; prepares and updates forms; maintains original packets for intake, assessment and annual reviews.

Creates marketing items for client referral as needed including greeting cards, presentation board for events, etc.

Maintains staff contact list including staff listings, email address book and website.

Provides training for other administrative staff on various software packages; troubleshoots hardware, software and office equipment issues within assigned division.

Files, scans and distributes various documents.

Reserve meeting rooms as needed. Supports coordination of meetings and appointments, as assigned.

Requests and monitors unit maintenance as needed including domestic machines as well as printer/fax/scanner.

Performs special projects as assigned.