Job Description
Job ID#:
213349
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
We have an outstanding career opportunity for a Senior Executive Assistant. This position is 100% remote.
Salary: $90,000
The purpose of the Senior Executive Assistant role is to ensure our Executive team is able to knock down the dominoes needed to create the numeracy movement. The Executive Assistant team plays a crucial part in ensuring our Executive Leadership Team is successful.
Job Responsibilities:
- Acting as a central hub for scheduling and calendaring, safeguarding executive time through complex scheduling, efficiency and frequent prioritization. Senior Executive Assistants ensure where they need to be, when they need to be
- Expertly managing an executive's calendar to ensure their maximum productivity
- Scheduling team-wide meetings to be led by member
- Scheduling external meetings (customer-facing or training meetings) Empowering executives through expert level support and information management, ensuring seamless operations and enabling executives to focus on driving organizational success
- Attending meetings and taking notes of discussions; preparing the initial draft of minutes and communicating summaries/action items
- Managing tasks including: contact management, expenses, notarizations, travel management, event support, filing and shipping
- Discreetly handling confidential information
- Maintaining a strong organizational system to ensure the ability to quickly access requested information
- Distributing internal/external communications and updating internal databases Facilitating high-quality relationship management with various stakeholders, both internal and external
- Creating database that contains knowledge on all critical stakeholders, internal and external
- Timely response to stakeholders
- Triage response times based on stakeholder
- Supporting the maintenance of strong relationships with critical stakeholders Creating structure and process for executive workflows with the goal of both maximizing their efficiency, and being best prepared to create informed solutions to in-the-moment problems
- Proactively identifying solutions to problems, anticipating needs, and responding with urgency
- Identifying opportunities to streamline to increase executive productivity Managing and coaching other Executive Assistants, elevating their level of support to ensure it is world class and in alignment with the team's standard operating procedures
- Building SOP's and craft standard operating principles.
- Ensuring all members of the team are following the standard operating procedures
- Identifying potential improvements within SOP's
- Providing ongoing coaching and apprenticeship to Examples of problems someone in this role can be expected to solve
Basic Hiring Criteria:
- 10+ years supporting and/or serving as an Executive Assistant to C-Suite team member(s)
- Strong candidate will demonstrate strengths in leading people, communication, collaborative problem solving, strategic thinking, and project management
Benefits offered vary by contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, and affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance